How do I know which vendor bills are still unpaid?

LEDGERS shows the payment status on every vendor bill - Paid, Partially Paid, or Outstanding. You can filter your invoice list to see only outstanding bills, so you always know exactly what's due and to whom.

Can I pay a vendor bill in multiple installments?

Yes. Record each payment as it happens and LEDGERS tracks the paid amount and remaining balance automatically. The bill shows as Partially Paid after the first installment and Paid once you've settled it in full.

What if a vendor overcharged me or I returned goods?

Raise a debit note against the original vendor bill. LEDGERS applies the credit and adjusts the payable amount on the bill - your books stay accurate without any manual corrections.

How do I record a vendor payment in LEDGERS?

Open the vendor bill, click 'Mark as Paid', and fill in the payment date, payment mode, bank account, and reference number. LEDGERS updates the bill status instantly.

Can one bank transfer cover multiple vendor bills?

Yes. If you sent one payment to cover several vendor bills, you can link it to each of them in LEDGERS and split the amount across all the bills.

Is my vendor payment data FTA-ready for audits?

Absolutely. Every payment in LEDGERS is recorded with the date, payment mode, bank account, and reference number. All entries are tamper-evident and ready for FTA review or an external audit whenever required.

Vendor payment tracking

Every Expense, Reconciled.
Every Payment, Tracked.

Link every purchase invoice to its payment voucher in one click. LEDGERS tracks full and partial payments, debit note adjustments, and reconciliation status across all your vendors - in real time. Built for UAE businesses and FTA compliance.

No SpreadsheetsPartial Payments SupportedFTA-Ready & VAT Compliant

Expense Reconciliation

July 2026 · 156 invoices

Live

Reconciliation Progress91%

Reconciled142

Partial8

Outstanding6

Office Supplies

INV-2026-041

AED 4,500

Reconciled

IT Services

INV-2026-042

AED 12,500

Reconciled

Utility Bills

INV-2026-043

AED 820

Outstanding

Raw Materials

INV-2026-044

AED 6,780

Reconciled

Software License

INV-2026-045

AED 2,450

Partial

Why LEDGERS

Your vendor payments,
always under control

Always Know What's Paid and What's Pending

Stop chasing payment records across bank statements and spreadsheets. Every vendor bill in LEDGERS shows exactly where it stands.

Instant visibility into paid, partial, and outstanding bills
Outstanding balances updated automatically
Full payment history per vendor at a glance
No double-paying the same bill by mistake

Handle Every Vendor Scenario

Whether you're paying in full, in parts, or adjusting for a return - LEDGERS handles it without you having to touch a spreadsheet.

Pay a bill fully or in multiple installments
Raise a debit note when a vendor overcharges or returns goods
Credit adjustments applied to the bill automatically
Settle multiple bills with a single bank transfer

INV-2026-043AED 820.00

Outstanding

Payment Date

DD-MM-YYYY

Payment Mode

Select mode

Bank Account

Select bank account

Reference No.

Enter reference

Mark as Paid

How It Works

From Bill Received to Fully Paid

Four simple steps - and LEDGERS does the tracking so you don't have to.

Log the Vendor Bill

When a vendor bill arrives, add it to LEDGERS. Tax and totals are calculated automatically - nothing to do manually.

Record the Payment

Once you've paid, open the bill and record the payment - date, mode, bank account, and reference number.

Status Updates Itself

LEDGERS marks the bill Paid or Partially Paid on its own. No spreadsheet to update, no manual calculation.

FTA-Ready, Always

Every payment is stored with date, mode, bank, and reference - fully traceable whenever you, your auditor, or the FTA needs it.

Reports

Your Expense Data, Ready When You Need It

See all vendor payments in one place. Filter by date or vendor, search for any payment, and export to Excel in one click - no extra tools required.

See Every Vendor Payment
All payments listed with date, vendor, and amount - nothing hidden, nothing to chase.
Filter by Date or Vendor
Narrow down to any time period or specific vendor in seconds.
Search Instantly
Find any payment by vendor name or reference number right from the report.
Export to Excel in One Click
Download your filtered expense data anytime - formatted and ready to share.

Purchases/Expense Report

Search...

Select date range

Voucher No.EntityAmount

2026-118Al Futtaim LLC768,797

2026-114Gulf Trading Co.2,500

2026-110Dubai Supply Est.2,500

2026-108Emirates Logistics1,500

What You Get

Built for the way your business actually pays

Every vendor payment scenario - full, partial, split, or adjusted - handled without a spreadsheet in sight.

No More Payment Confusion

See every vendor bill and whether it's paid, partially paid, or still outstanding - updated the moment you record a payment.

Pay in Installments, Stay in Control

Pay vendors in parts without losing track. LEDGERS shows how much you've paid and how much is still owed on every bill.

One Payment, Multiple Bills

Made one transfer for several vendor bills? Apply it across all of them at once - LEDGERS keeps everything straight.

Export When You Need It

Filter your expense data by date, vendor, or status and download to Excel in one click - no formatting, no manual work.

FAQ

Questions About Vendor Payments?

Everything you need to know about tracking and managing vendor payments in LEDGERS.

Frequently Asked Questions

Common questions from UAE finance teams using LEDGERS

Every Expense, Reconciled.
Every Payment, Tracked.

No SpreadsheetsPartial Payments SupportedFTA-Ready & VAT Compliant

Your vendor payments,
always under control