Question 1

What is a purchase invoice?

Accepted Answer

A purchase invoice is a document received from a vendor or supplier that details goods or services purchased, quantities, prices, applicable taxes (including GST splits), and the total amount due. In LEDGERS, it is automatically captured and recorded.

Question 2

Can I upload purchase invoices in bulk?

Accepted Answer

Yes. LEDGERS supports bulk upload of purchase invoices via our Excel template or through PDF file uploads. The system processes thousands of invoices at once with automatic OCR data extraction and validation.

Question 3

How does LEDGERS  automated data extraction work?

Accepted Answer

LEDGERS uses advanced OCR and AI parsing technology to extract all relevant data from uploaded PDF invoices - including vendor GSTIN, invoice number, date, line items, quantities, prices, GST amounts, and totals - converting them into structured purchase records instantly.

Question 4

Can I record GST and TDS details on purchase invoices?

Accepted Answer

Yes. LEDGERS automatically captures and validates GST splits (CGST/SGST/IGST) from invoices. TDS deductions can also be recorded and tracked per invoice, with compliant reports generated for return filing.

Question 5

How does LEDGERS help with vendor reconciliation?

Accepted Answer

LEDGERS automatically matches purchase invoices with payments, tracks outstanding vendor balances, and reconciles accounts in real time. Vendor aging reports and statement matching are built into the module.

Question 6

Does LEDGERS support reverse charge on purchase invoices?

Accepted Answer

Yes. LEDGERS fully supports reverse charge mechanism (RCM) on purchase invoices. When reverse charge is applicable, the system automatically computes the GST liability per line item, generates a reverse charge summary, and creates the correct journal entries - ensuring full GST compliance without manual calculations.

Question 7

How are ITC (Input Tax Credit) calculations handled?

Accepted Answer

LEDGERS automatically checks ITC eligibility for each purchase invoice based on GSTIN validity, invoice completeness, and GST compliance rules. Eligible ITC is tracked and included in your GSTR-3B filing summary.

Question 8

Can purchase invoices be linked to purchase orders?

Accepted Answer

Yes. LEDGERS supports three-way matching between purchase orders, goods received notes, and purchase invoices, ensuring amounts and quantities match what was ordered and received.

Bill No	Date	Supplier	Amount	Status
2026-125	21-07-2026	Sunrise Traders	₹1,000	Fully Paid
2026-124	19-07-2026	Vertex Supplies	₹3,540	Fully Paid
2026-123	17-07-2026	Orion Infotech	₹12,720	Part Settled
2026-122	15-07-2026	Prime Solutions	₹8,499	Fully Paid
2026-119	13-07-2026	Nova Components	₹1,05,000	Not Paid

Automated Purchase Invoice Capture

Manage Purchase Invoices Efficiently

Upload Purchase Invoice

OCR Data Extraction

Validate & Match Records

Record & Track Payments

Purchase Invoice

What You Get with Purchase Invoice Management

OCR-Powered Data Extraction

Bulk Excel Import

Real-Time GST Validation

Vendor Reconciliation

Payment & Due Date Tracking

Compliance Reports

Everything You Need to Know

Frequently Asked Questions