Automated PF Calculation
& Payroll Report Management
Automatically calculate PF at the statutory 12% of basic for every employee and employer on each payroll run, and generate detailed PF reports-all tracked, stored, and accessible within LEDGERS.
LEDGERS| UAN | Emp ID | Employee Name | Gross Wages | EPF Wages | EPS Wages | EDLI Wages | Employee PF | Employer PF | EPF Contri Remitted | EPS Contri Remitted | EPF/EPS Diff Remitted | NCP Days | Refund of Advances |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 100XXXXXX01 | EMP001 | Priya Ramesh | 15,000 | 15,000 | 15,000 | 15,000 | 1,800 | 1,800 | 1,800 | 1,250 | 550 | 0 | 0 |
| 100XXXXXX02 | EMP002 | Ranjith Kumar | 15,000 | 15,000 | 15,000 | 15,000 | 1,800 | 1,800 | 1,800 | 1,250 | 550 | 0 | 0 |
| 100XXXXXX03 | EMP003 | Anita Shah | 20,000 | 15,000 | 15,000 | 15,000 | 1,800 | 1,800 | 1,800 | 1,250 | 550 | 1 | 0 |
| 100XXXXXX04 | EMP004 | Mohammed Ali | 15,000 | 15,000 | 15,000 | 15,000 | 1,800 | 1,800 | 1,800 | 1,250 | 550 | 0 | 0 |
LEDGERS| UAN | Employee Name | Gross Wages | Employee PF | Employer PF |
|---|---|---|---|---|
| 100XXXXXX01 | Priya Ramesh | 15,000 | 1,800 | 1,800 |
| 100XXXXXX02 | Ranjith Kumar | 15,000 | 1,800 | 1,800 |
| 100XXXXXX03 | Anita Shah | 20,000 | 1,800 | 1,800 |
| 100XXXXXX04 | Mohammed Ali | 15,000 | 1,800 | 1,800 |
PF calculation and reporting in six steps.
From marking PF-eligible employees to downloading and archiving reports-the entire PF reporting lifecycle runs with minimal HR effort.
Mark Employees as PF-Eligible
Set PF eligibility for each employee in LEDGERS. The statutory contribution rate of 12% of basic salary is applied automatically for both employee and employer shares-no manual rate entry or configuration required.
Add Employee UANs & Eligibility
Maintain UANs centrally for all employees. Associate PF details with each employee record, set eligibility rules, and update or correct information at any time without manual intervention.
Run Payroll with Auto PF Calculation
Payroll automatically calculates PF contributions based on configured limits and salary components. Employee and employer shares are computed without any manual formula entry.
Generate PF Report
After payroll is processed, generate a detailed PF report with a single click. The report captures UAN details, gross wages, employee and employer contribution breakdowns-everything you need for internal records and payroll reconciliation.
Review & Verify Report
Once generated, the PF report is ready to use. All calculations are automated and validated by the system. You can review any entry-UAN, wages, or contribution amounts-at any point before downloading, though no manual correction is typically needed.
Download & Archive Reports
Download the PF report for internal use and reference. All reports are securely stored with version control-accessible at any time for payroll reconciliation or internal compliance checks.
Every report generated, stored, and accessible.
Download PF reports in a structured format capturing all contribution details. All reports are securely stored, version-controlled, and accessible at any time-no more hunting through email threads or shared drives for last month's figures.
Structured PF report download
Captures wages, UAN details, employee and employer contribution breakdowns in a downloadable format
Secure version-controlled storage
All reports are protected from modification and automatically version-controlled
Instant report retrieval
Access any past PF report at any time for payroll reconciliation or internal audits
Everything You Need to Know
Answers, insights, and step-by-step guidance for LEDGERS PF Calculation & Reporting
Frequently Asked Questions
Quick answers about LEDGERS PF Return features and compliance capabilities