Question 1

How does AI OCR work for vendor bills?

Accepted Answer

When you upload a PDF, photo, or Excel file, LEDGERS AI reads every field - vendor name, invoice number, date, line items, HSN/SAC codes, GST amounts, and TDS details - and fills them in automatically. No template mapping required; it works across any vendor bill format with 99% accuracy.

Question 2

Does the system automatically calculate GST and TDS on expenses?

Accepted Answer

Yes. LEDGERS detects the applicable GST rate and ITC eligibility for each line item, and identifies the correct TDS section (194C, 194J, etc.) based on the vendor and expense type. Tax amounts are computed and posted to the right ledger accounts without any manual intervention.

Question 3

Can I link a purchase invoice directly to a purchase order?

Accepted Answer

Absolutely. When you raise a purchase invoice, LEDGERS lets you select the matching PO. Line items, quantities, rates, HSN codes, and taxes pre-fill from the PO automatically. Any variance between the PO and invoice is flagged for review before posting. Learn more at https://ledgers.cloud/in/purchase-invoice.

Question 4

What payment modes are supported for vendor payments?

Accepted Answer

LEDGERS supports bank transfer (NEFT/RTGS/IMPS), cheque, cash, and UPI. Each payment voucher auto-creates the corresponding ledger entries via your Chart of Accounts and updates the vendor's outstanding balance in real time.

Question 5

How are employee advances handled?

Accepted Answer

When you record an advance payment to an employee, it sits in the advance ledger. When the matching expense claim is submitted and approved, LEDGERS nets the advance against the claim automatically - only the balance payable (or recoverable) remains.

Question 6

Can I track outstanding payables across multiple vendors?

Accepted Answer

Yes. The Payables Dashboard shows a consolidated real-time view of every outstanding bill grouped by vendor, due date, and aging bucket (0-30, 31-60, 61-90, 90+ days). You can drill into any vendor's ledger, see invoice-by-invoice detail, and get overdue alerts before payment deadlines are missed.

Question 7

Does LEDGERS support expense reconciliation after bills and approvals are posted?

Accepted Answer

Yes. LEDGERS helps finance teams reconcile expenses against invoices, approvals, payments, and ledger postings so month-end review is faster and cleaner. Learn more at https://ledgers.cloud/in/expense/reconciliation.

Everything you need to manage business expenses

1. Scan & Extract

Scan a bill. Record it. Pay it. Done.

Scan Bill & Record Invoice

Every expense directly linked - nothing re-entered

Built for every part of expense management

AI OCR Scanning

GST & TDS Auto

PO → Invoice Link

Payables Dashboard

Approval Workflows

Advance Tracking

Everything You Need to Know

Frequently Asked Questions