Generate Appointment Letter in Minutes
A powerful, comprehensive module designed to help HR teams seamlessly create, issue, and manage employee appointment letters while ensuring full compliance with organizational policies and labor regulations. This tool offers customizable templates, multi-level approvals, and secure digital issuance to streamline your hiring process, reduce manual errors, and maintain consistent, legally compliant documentation for every new hire.
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Template-Based Letter Generation
Use dynamic templates with placeholders for employee name, designation, CTC, joining date, etc. Configure once and reuse for every new hire.
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Offer to Appointment Flow
Seamless conversion of offer letter into appointment letter upon acceptance. All approved details get auto-filled, reducing manual edits.
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Digital Signature & Document Tracker
Send appointment letters for e-signature with automatic email alerts. Track viewed/signed status and maintain audit trail.
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Custom Terms & Conditions
Insert department-specific terms, additional clauses. Version control enables HR to maintain records of clause changes over time.
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Secure Access & Role Controls
Control who can view, edit, generate, or sign letters. Ensure sensitive CTC and legal terms are accessed only by authorized personnel.
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HR Workflow Integration
Fully integrated with LEDGERS HRMS modules like Offer Letters, On boarding, Payroll, and Employee Records.
Workflow Overview
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Candidate Accepts Offer
The candidate confirms acceptance, moving the process to appointment letter preparation.
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HR Generates Appointment Letter
HR initiates letter creation using compliant, pre-approved templates.
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Auto-Filled Letter Generation
The system automatically fills in candidate details for accuracy and consistency.
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Sent for Electronic Signature
The letter is securely sent to the candidate for e-signature via email or portal.
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Archived in Employee Records
Signed letters are automatically stored in the employee's digital record.
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Real-Time HR Dashboard Updates
HR gains visibility with real-time status updates for efficient tracking.
